Participants should travel by excursion category tickets in sectors, opting for the cheapest air ticket offered by any airline. The fare should not exceed the Air India fare. Alternatively, for travel from the college headquarters to the nearest airport and back, the actual fare not exceeding AC II Class train fare will be reimbursed.

For Vice-Chancellors, Members of the Commission, and UGC Officers, the entitlement for travel expenses will be as per their respective regulations and guidelines.

The daily allowances or per diem payments will follow the rates specified by the Government of India. These allowances will be provided for the duration of the conference, including two days before and two days after the conference, which covers the travel period.

The proposals received will be evaluated by subject experts who will thoroughly review the submissions. Based on their recommendation, the UGC will make the final decision regarding the approval of the proposals. However, proposals from Vice-Chancellors, Commission Members, and UGC Officers will be directly approved by the Chairman of the UGC.

Once the evaluation process is completed, and the UGC approves the proposal, an approval letter will be sent to the candidate, notifying them of the acceptance of their proposal.

The entire amount due to the candidate will be disbursed in one installment after the conference concludes, and the applicant submits all the relevant documents as required for reimbursement.

To receive the grant amount, the applicant needs to submit the relevant documents, as specified by the program authorities. These documents may include proof of attendance at the conference, travel receipts, and any other documentation deemed necessary for reimbursement.

The proposals should be duly completed in all respects, providing all the necessary information and documentation as requested by the program. Failure to submit complete proposals may result in disqualification.

Reimbursement is generally limited to the expenses specified in the guidelines, such as travel and daily allowances. Any additional expenses beyond the approved guidelines may not be eligible for reimbursement.

Participants are expected to submit the required documents promptly after the conclusion of the conference. Adherence to the specified timeline ensures timely processing and disbursement of the grant amount.