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Ministry Of Culture

Financial Assistance For Cultural Activities In Performing Arts For Building Grants Including Studio Theatres

Financial Assistance
Application Process
Documents Required
Frequently Asked Questions
The scheme “Financial Assistance for Cultural Activities in Performing Arts for Building Grants Including Studio Theatres” was launched by the Ministry of Culture, Government of India. The objective of the Scheme is to support voluntary cultural organizations and government-aided cultural organizations in their efforts to create appropriately equipped training, rehearsal, and performance spaces for artists.
Sanction and Release of Grant:
1. On approval of the project proposal, the Ministry will communicate the decision to the organization through the publication of Minutes on the Website of the Ministry under the Scheme, indicating the approved total cost of the project, the quantum of assistance sanctioned, the quantum of matching share of the organization and other terms and conditions for release of the sanctioned amount of assistance. Thereafter, the grant will be released to WZCC, Udaipur, the designated Central Nodal Agency (CNA) under the scheme, for further disbursal of the grant installment to these organizations.
2. The sanction letter will also specify the building/equipment for which the assistance has been sanctioned.
3. The financial assistance will be released in two equal installments of 50% each of the sanctioned amount of Central assistance in the following manner:
a) First Installment: The first installment equal to 50% of the sanctioned assistance will be released on approval of the project proposal/sanction by the Ministry without any further correspondence.
b) Second & Final Installment: The second & final installment equal to 50% of the sanctioned grant will be released on submission of:
  • Physical and financial progress report on the project from a Registered Architect (in case of building grants) and from a Chartered Accountant (in case of equipment grants), giving details of the work already carried out/ completed, along with the photographs of site/equipment.
  • A certificate from a Registered Architect (for construction of the Auditorium/Studio Theatre) and from Chartered Accountant (in case of grants sanctioned for purchase of equipment) to the effect that: The project has been completed/ is in progress as per the approved plan; That there has been no violation of the local laws or the approved plan of construction/development; The work done is of satisfactory quality; and indicating Valuation of the cost of the work done and the further amount required to complete the project and equipment have been purchased in accordance with the approval given by the Ministry.
  • The audited statement of accounts of the project, duly signed by a Chartered Accountant.
  • A Utilization Certificate from a Chartered Accountant, certifying that the first installment of assistance has been fully utilized for the project.
  • A certificate from a Chartered Accountant certifying that the organization has spent a minimum of 50% of its matching share.
  • Before releasing the second installment, the Ministry will get the project physically inspected through its representative(s) or a team of Experts.
Conditions of Grant:
1. Separate accounts shall be maintained in respect of the grants released by the Government of India.
2. The accounts and the site of the project shall be open for inspection by the representatives of the Ministry of Culture at any time for verification.
3. If the project is not completed within a period of three years from the date of release of the 1st installment, no further grant shall be released to the organization and the claim will become time-barred.
4. The accounts of the organization will be open to audit at any time by the Comptroller and Auditor General of India or his nominees at his discretion.
5. After the project has been completed, the organization shall submit, for closure of the case, the following documents within 6 months of the completion of the project;
a) In cases of projects involving new construction, a copy of the Completion certificate issued by the appropriate civic authority; and in cases of projects involving the purchase of ready-built space, a copy of the receipts of all the payments made to the builder/ seller, possession letter, and the registration/ ownership deed.
b) Project completion report from the Architect/CA in case of equipment grants.
c) Certificate from the Chartered Accountant that the organization has spent the full amount of its matching share.
6. A register of the permanent and semi-permanent assets acquired wholly or mainly out of the Government of India grant should be maintained in the prescribed form (FORM GFR 24 [See Rule 211 (ii) (d)). Every year, a copy of this register should be maintained by the grantee organization.
7. The grantee shall execute a bond in the prescribed form with two sureties, in favour of the President of India, providing therein that it will abide by the conditions of the grant. In the event of it failing to comply with the conditions of the grant or committing a breach of the bond, the grantee and the sureties shall individually or jointly refund to the President of India the entire amount of the grant, along with the interest thereon at the prevailing borrowing rate of the Government of India.
8. The first lien on the buildings and other assets acquired with Central assistance will vest with the President of India and neither the building nor the equipment shall be leased or mortgaged to other parties without the prior approval of the Government of India. Provided, however, that the lease of the studio theatre or other facilities, so acquired, to other parties for temporary use shall be excluded from this rule.
9. If at any stage, the Government is not satisfied with the proper utilization of the Government grant, or of the facilities created out of it, the Government may ask for the refund of the entire amount of the grant along with interest thereon at the prevailing lending rates of the Government of India.
10. The grantee organization will acknowledge the financial support of the Government of India, Ministry of Culture by appropriately displaying the name of the Ministry at the studio theatre/ cultural space developed with assistance under the Scheme.
11. The grantee organization will be solely responsible for any violation of the laws governing the construction of buildings or the use of land and buildings as may be applicable in the local area.
12. Such other conditions as may be imposed by the Government of India from time to time.
13. The Organizations shall mandatorily organize at least 02 activities (function, lecture, seminar, workshop, exhibition, etc.) in any of the schools/ educational institutions in their vicinity. A certificate to this effect from the Principal/Head of the Institution would be a mandatory requirement for the release of the 2nd installment.
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